Download
Put her on one machine in your office.
Work Sailor runs on a Windows PC or a Mac that stays on. It needs a licence key to start: the one from your free trial, or the one that comes with your plan.
No key yet? Start your 14-day free trial and we e-mail you one, with the download links.
The first time you open it
Your computer asks you to allow it once.
The installer is not yet signed with a certificate that Windows and macOS recognise, so each asks you to confirm the first time. After that, she opens like any other program.
On Windows
If a blue box says “Windows protected your PC”, click More info, then Run anyway. Your browser may also ask whether to keep the download: choose Keep.
On a Mac
Open the downloaded file and drag Work Sailor into Applications, then open it. macOS says it cannot check it: click Done, open System Settings, Privacy & Security, scroll down and click Open Anyway, then Open. On macOS 13 or 14 you can instead right-click the app and choose Open.
Before you install
What to have ready.
- A computer that can stay on all day. A desktop or a mini PC is best. A laptop works with the lid open, plugged in, and sleep switched off.
- A new SIM for her WhatsApp number. Put it in any spare phone and set up WhatsApp on it. Never use your main business line or anyone’s personal number.
- Your licence key. It comes by e-mail when you start a trial or buy a plan. One key works on one machine.
- On the Own AI key plan only: an Anthropic API key with billing switched on. A chat subscription is not the same thing and does not work.
- About ten minutes.
Why her own number
She must never share your main line.
WhatsApp can restrict a number that a program uses. If that ever happens to her number, you lose a SIM, not your business. Your data is not tied to the number: it stays on your machine, and you link a new number by scanning a code again.
Her phone can go in a drawer once she is linked. Keep it charged, switched on and online at least every few days, or WhatsApp unlinks her.
The first three steps
From download to her first answer.
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Install and enter your key
Open the installer and allow it the first time, as described above. The app asks for your licence key once. On the Own AI key plan it then asks for your AI key and checks it on the spot.
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Link her WhatsApp number
The app shows a code. On her phone open WhatsApp, then Settings, Linked devices, Link a device, and scan it.
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Send her how you work
Tell her who you are, give her a name if you want another, choose the groups she is part of, and send your team list and documents. Then message her “hi”.
She answers with her name and asks what you would like to start with. That is how you know it worked. If you would like company for the setup, talk to us and we do it with you on a call.
Keep her machine awake
If the machine sleeps, she stops.
No answers, no reminders, no standing orders until it wakes. Two settings prevent it. The screen may go off; that is fine.
On Windows
Settings, System, Power: set sleep to Never when plugged in. Let the PC sign in by itself after a restart, so she comes back without anyone touching it.
On a Mac
System Settings, Energy: switch on “Prevent automatic sleeping when the display is off” and “Start up automatically after a power failure”. A Mac closed on the desk is asleep.